AP Process

1.Create an invoice with distribution

A record will be created in AP_INVOICES_ALL and AP_INVOICE_DISTRIBUTIONS_ALL


2.Validate the invoice

The Match_Status_Flag in AP_INVOICE_DISTRIBUTIONS_ALL will be set to A after successful validation.

At this stage the Posted_Flag in AP_INVOICE_DISTRIBUTIONS_ALL will be N.


Holds:

If the invoice is not successfully validated and goes on hold the Match_Status_Flag will change to 'T'.
Also a record will be created in AP_HOLDS_ALL.
The invoice can be validated successfully only after releasing the hold.Some holds can be released either
manually and some can be released only by System.



The invoice can be validated through Online Validation(Navigation: Actions->Validation) or through
Invoice Validation program.

After successful validation, a record will be created in AP_ACCOUNTING_EVENTS_ALL with
Source_Id = Invoice_Id and Event_Status_Code = Created.





3.Invoice Accounting:


Then the invoice has to be accounted.The invoice can be accounted either by Online Accounting or through
Create Accounting program.


Once the invoice got accounted, the Event_Status_Code will be changed to 'Accounted' in
AP_ACCOUNTING_EVENTS_ALL.
Also the Posted_Flag will be set to Y.



The accounting entries will be created in AP_AE_HEADERS_ALL and AP_AE_LINES_ALL.





4.Payment:

Then the invoice has to be paid.


Once the invoice is paid, a record will be created in AP_CHECKS_ALL,AP_INVOICE_PAYMENTS_ALL.
Also a record will be created in AP_ACCOUNTING_EVENTS_ALL with Event_Status_Code = 'Created' and Source_Id = Check_Id.

In AP_INVOICE_PAYMENTS_ALL the Posted_Flag will be N.

Once the invoice got fully paid, the Payment_Status_Flag in AP_INVOICES_ALL and AP_PAYMENT_SCHEDULES_ALL will be changed to Y and
if it is partially paid then the Payment_Status_Flag will be changed to P.
The Amount_Remaining column in AP_PAYMENT_SCHEDULES_ALL will also be changed based on full payment or partial payment.





5.Payment Accounting:

Then the payment has to be accounted.

After successfull accounting, the Posted_Flag will be changed to Y in AP_INVOICE_PAYMENTS_ALL and the Event_Status_Code will be changed to 'Accounted' in
AP_ACCOUNTING_EVENTS_ALL.


The accounting entries will be created in AP_AE_HEADERS_ALL and AP_AE_LINES_ALL.





6.Transfer to GL

Then run Payables Transfer to GL to transfer the accounting entries to GL.